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About Cleardata

Cleardata is one of the largest document scanning bureaus in the UK and offers services throughout the UK. The company has 115 employees and three operational premises throughout the UK. Cleardata's head office including a large scanning bureau and two archive storage facilities are based in the North East of England.  The company also has a state of the art archive storage facility and bureau based in North Wales, near Chester.

Cleardata operates state of the art document scanning bureaus using Kodak scanning equipment and has secure onsite document storage facilities. Cleardata has experience in the document management industry dating back to 1978.

Cleardata's clients include blue chip companies, financial service organisation, more than 65 local authorities and NHS Trusts.

Formerly known as UK Digital Storage, Cleardata UK Ltd offers a one stop shop for document management solutions. The company changed it's name and created a new brand in January 2009 to represent it's entire range of new service offerings. The Cleardata group of companies has six divisions, including:


Whether you're looking to reduce your business overheads or streamline business processes. Cleardata has a solution for you.

Document Scanning Services

The company uses the latest Kodak scanning technology, combined with intelligeCleardata | Document Scanning | Document Storage | Archive Storage | Scan on Demand | UK | London | Manchester | Liverpool | Newcastle | North East | York | Leeds | Leicester nt capture software.  This provides fast, efficient document scanning with easily searchable, indexed digital files. Cleardata provides 200% quality checking services, can scan to BIP0008 and works to the highest levels of Information Security.  Cleardata can scan any size of document from postage stamp up to AO in size.  All forms of data can be captured such as receipts, travel forms or surveys, large format architectural drawings or plans in colour or mono. 

Secure Document Storage | Archive Storage

 Cleardata archive provides secure archive storage services, with the latest in fire prevention and security.  The company has invested in VESDA, a very early smoke detection alert system, argon gas protection, redcare security and biometric finger print entry, offering peace of mind for your data.  Cleardata's UK document storage facility is only used to store data and documents. 

Scan on Demand

Receive the benefits of secure document storage with fast digital retrieval through cleardata's scan on demand services.  Documents can be retrieved, scanned and uploaded as required.  Access can be provided via a secure ftp site or via our online document management solution.

Accounts Payable Software

Cleardata provides accounts payable and invoice processing software services.  This software can help to save 75% of your invoice processing costs.  Accounts Payable software includes workflow software and systems to fully automate your invoice processing from receipt to payment. 

Online Document Management & Workflow Solutions

Cleardata provides online document management solutions.  This flexible online document management system can be accessed from anywhere, using a simple web browser, with no formal training required.  Documents can be stored in their native format.  Users can allocate messages and tasks to other users regarding a particular document and a full document audit trail is provided.  Documents can be related to other documents stored on the system.  Cleardata's online document hosted solution provides a low cost service, with no up front software fees.

Document Management Systems act as an electronic file cabinet for all your documents.  Related documents can be indexed, enabling you to easily search for data in one place.   Employee personnel files are a good example.  They may contain hand-written application forms, sick notes, maternity certificates, letters created in word and flexi-time sheets. 

Paperless Field Systems

Cleardata offers a single hand held pda device that can provide proof of delivery, live wireless updates for back office systems, e-mail, mobile phone, remote work allocation, vehicle tracking and satellite navigation.  To find out more about cleardata's paperless field systems click here.

Data Entry Services

Cleardata entry provides high volume, low cost, accurate data entry services.  The company uses specialist quality checking software and offers 99.995% accuracy for data entry.  Data entry services can be used for forms processing such as survey or customer satisfaction forms, membership scheme administration, ticket forms processing.  The company also has experience in digitising papers, information and documents for use on the internet.

Call cleardata today on 0800 043 8088